Tutorial 10 – How to Configure your Print MIS?

  • By mpc
  •   Quick Start Guide

    Print MIS Organizational Settings

    Enter your company details, address, state and country and upload a transparent logo as a PNG file, this will appear on your dashboard and internal reports.

    Regional Settings

    Currency – Select your primary currency. This will be utilized throughout MyPRINTCloud.  Currently MyPRINTCloud only supports 1 currency per instance. If you require more than 1 currency, contact us at info@myprintcloud.com

    organizational settings in print mis

    Language Pack

    Select your desired language for the MIS solution. This base language pack can be edited under the language editor in settings.  New languages are being added all the time, so please express your interest of other languages by contacting us at info@myprintcloud.com

    language pack in print mis

     

    Nominal Codes

    Use for accounting purposes and be configured in line with your accounting software, sales, costs and tax’s will be assigned to these areas and passed to your accounting package.

    nominal code

     

    Machines

    Machines are made up of Presses and Guillotines. Presses included offset, digital, copiers, and wide format. Guillotines are cutters used to cut products from sheets.

    machines

    Setting up a press requires you to add descriptions, feed restrictions (min and max       sizes, and max thickness), Properties, set up and run charges, ink coverage, and spoilage.

    Setting up a guillotine requires feed restrictions.

    Look up Methods

    Look up methods can vary from charging per click for every impression to the number of sheets printed per hour or per 1000 sheets. “Click Charge zone look up” allows system users to apply different click rates depending on the print run.

    “Speed Weight Look up” allows system users to apply a different hourly rate depending on the stock weight put through the press and the length of the print run needed.

    Per Square Meter charge is pricing items based on area and quantity of Product.

    Cost Centers

    Cost centers are ways to add cost and time for additional functions needed to complete your product. They range from a simple staple to collating and stitching a 120-page booklet.

    There are 4 calculation methods to choose from to work out a component value.

    • Fixed Price: A set charge for Selling and Costing for each cost center component can be set by simply entering a fix value e.g.  $5 or 5 minutes.
    • Quantity based: The final charge for Selling and Costing for each cost center component can be calculated based on multiplying the Quantity with a Unit price + Setup charges.
      A minimum charge can be applied if the Selling price is calculated below a certain threshold.
    • Time based: The final charge for Selling and Costing for each cost center component can be calculated based on multiplying the Time taken to produce each Unit with a Unit time period + Setup time.
      The total time is added up and an Hourly rate for Selling and Cost is applied to arrive at the Selling / Cost price.
      A minimum charge can be applied if the Selling price is calculated below a certain threshold.
    • Formula based: Here the final Selling and Costing for each cost center component can be defined by using a formula string that can refer
      • Look Up (matrix) tables
      • Over 50 System variables,

    Delivery Methods

    delivery methods in print mis

    Print MIS Utilities

    Paper Sizes

    Create common paper sizes like A4 or Letter Size, make it easy to select size by labeling them Business Card, Post card, etc.

    Inventory Categories

    Add categories and set properties, does it require you to store or use weight, size, color, etc. Create sub categories to reduce searching through all items in a category. Example; Paper has sub-categories of gloss, silk, satin, etc.

    Phase Library

    Create phases with a description and several answers. Example: head trim – 3 mm, 4 mm, 5mm, etc.

    Sale Pipe line

    MyPRINTCloud.com allows users to specify pipeline settings for the given estimate. It involves product, projection date, source and anticipated close dates.  Management can use this information to get a good idea about where their sales reps are and what could be projected, helping in more accurate forecasts.

    Estimates

    To manage your sales pipeline with MyPRINTCloud’s Print MIS,

    • Log estimates in your sales pipeline
    • Add projected day of close
    • Weight chance of closing sale
    • Add source of estimate
    • Define the sale (Book, Stationery, etc.)

    Section Flags

    Add flags to each section of the system. Every area allows you to create flags that can be used to set priorities, create reporting, sort by flags, etc.